Update:
Newark Card Show (“we”, “us”, “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect personal data when you visit our website, attend our events, or interact with us online or offline.
This policy is written to comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
Event Name: Newark Card Show
Location: Newark-on-Trent, Nottinghamshire, United Kingdom (Venue varies)
Contact Email: hello@newarkcardshow.com
For the purposes of UK data protection law, Newark Card Show is the “data controller” of your personal data.
We may collect and process the following types of personal data:
Name
Email address
Phone number (if provided)
Vendor application details
Booking and payment information (we do not store full card details)
Communications sent to us (email, social media, contact forms)
IP address
Browser type and version
Device information
Pages visited and time spent on our website
We use your personal data to:
Administer vendor bookings and table reservations
Manage early bird and event entry
Communicate important event information
Respond to enquiries and customer service requests
Improve our website and services
Meet legal, accounting, or regulatory obligations
Under UK GDPR, we rely on the following lawful bases:
Contract: Where processing is necessary to fulfil a booking or agreement
Legitimate interests: To operate and improve the Event and communicate with participants
Legal obligation: Where required by law (e.g. accounting records)
Consent: Where you have opted in to receive marketing communications
We will only send marketing emails where you have given consent or where permitted by law.
You may opt out of marketing communications at any time by using the unsubscribe link or contacting us directly.
Payments are processed via third-party payment providers.
We do not store full payment card details.
Payment providers process your data in accordance with their own privacy policies.
We may share personal data with:
Payment processors
Website hosting and IT service providers
Event venues or service providers where necessary for Event operations
We do NOT sell your personal data to third parties.
We retain personal data only for as long as necessary:
Vendor and booking records: up to 6 years (for accounting and legal purposes)
Marketing data: until consent is withdrawn
Website analytics data: in accordance with our hosting provider’s policies
We take reasonable technical and organisational measures to protect personal data against loss, misuse, unauthorised access, or disclosure.
You have the right to:
Access your personal data
Request correction of inaccurate data
Request erasure of your data (where applicable)
Object to or restrict processing
Request data portability
Withdraw consent at any time
To exercise your rights, contact us using the details above.
Our website may use cookies to improve functionality and user experience.
You can control cookies through your browser settings.
Where required, cookie consent will be obtained.
Photography and video recording may take place at the Event for promotional and security purposes.
CCTV may be in operation at the venue.
Our website may contain links to third-party websites. We are not responsible for the privacy practices of external sites.
We may update this Privacy Policy from time to time. The most current version will always be available on our website.
If you have any questions or concerns about this Privacy Policy, please contact us.
If you believe your data protection rights have been infringed, you have the right to complain to the Information Commissioner’s Office (ICO): www.ico.org.uk
Revised: 08/02/26